Material Receiving Process
1. The vehicle reports to the company security gate.
2. The security person checks the invoice delivery address.
3. If the address matches, the security person forwards the documents to the warehouse department.
4. The warehouse person checks the following:
4.1 Approved Vendor List (AVL): Invoice address vs AVL address
4.2 Purchase Order (PO)
4.3 Availability of all required documents
4.4 Documents such as COA, BOE, E-way Bill and MSDS
5. After verification, the warehouse person informs security to allow the vehicle inside.
6. Security enters the details in the gate entry log and permits the vehicle to enter.
7. The vehicle reaches the warehouse material unloading bay.
8. The driver deposits the vehicle key with the warehouse person.
9. The warehouse person ensures that wheel chocks are properly fixed.
10. Before unloading, the warehouse person completes the Vehicle Inspection Checklist.
11. Pre-Inspection Checklist
11.1 Vehicle is clean and free from dust.
11.2 No other company material is present in the vehicle.
11.3 Vehicle is in closed condition.
11.4 For 2-8°C or -20°C materials, ensure temperature is within limits.
12. Unload the material and segregate batch-wise on pallets.
13. Verify vendor batch number on COA against container / pack label.
14. Check manufacturing date and expiry date.
15. If expiry is near, inform Purchase and PPIC departments. Receive the material only after their confirmation.
16. Inspect for any physical damage.
17. If any damage is observed, inform QA and QC teams.
18. If damage is critical, raise a Discrepancy Report.
19. After unloading, start the De-dusting Process.
20. Clean material using lint-free cloth or vacuum cleaner.
21. For raw materials received in total consignment, verify gross weight.
22. Ensure the weighing balance is calibrated before use.
23. Ensure the balance is clean and in good condition.
24. If any weight variation is observed, inform the Purchase Department.
25. Segregate the material batch-wise on pallets.
26. After completion of inspection, prepare the GRN (Goods Receipt Note).
27. After GRN, affix Quarantine Labels and transfer material to the quarantine area.
28. Inform QC and invite them for sampling and analysis.
29. After analysis, QC releases the material.
30. If approved, transfer the material to the Approved Area.
31. If rejected, transfer the material to the Rejected Area
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